1. Personal Information We Collect
1.1. Non-identifying Information
When you visit our website, our servers may automatically log the standard data provided by your web browser, such as:
- Internet Protocol (IP) address
- Browser type and version
- The pages you visit
- The time and date of your visit
- The data downloaded
1.2. Personal Identification Information
When you contact us via online contact form or otherwise, we collect the following personal information:
- Name
- Email address
- Affiliation
- Other contact details you choose to provide
- Emails and other information you choose to share
2. Use of Personal Information (Purpose)
We may use a combination of identifying and non-identifying information to understand who our visitors are, how they use our services, and how we may improve their experience of our website in the future.
We may also use your personal details to contact you with updates about our website and services.
3. Joint Use
We shall use certain personal information jointly with others as described below.
(1) Personal Data to be Used Jointly
See 1. Personal Information We Collect
(2) Scope of Persons Jointly Using Personal Data
The University of Tokyo and NIPPON KOEI Co., Ltd.
(3) Purpose of Use
See 2. Use of Personal Information (Purpose) above.
(4) Name, Address, and Name of the Representative of the Person Responsible for Management of the Said Personal Data
The University of Tokyo
*Address and representative are listed on the Person's website.
4. Data processing and storage
We use two different providers for data storage. Non-identifying information is stored with Data Integration and Analysis System (DIAS). Personal Identification Information is stored with Google. For more details on their respective privacy policies, please visit DIAS's Privacy Policy and Google's Privacy Policy. Both providers adhere to strict standards for data security and privacy protection.
We only retain personal information for as long as necessary to provide our service, or to improve our services in the future.
We advise that no method of electronic transmission or storage is 100% secure, and cannot guarantee absolute data security. Transmission of such information is at your own risk.
5. Your Rights and Responsibilities
We would like to make sure you are fully aware of all of your data protection rights. You are entitled to the following:
- The right to access - You have the right to request us for copies of your personal information.
- The right to rectification - You have the right to request that we correct any information you believe is inaccurate. You also have the right to request us to complete the information you believe is incomplete.
- The right to erasure - You have the right to request that we erase your personal information, under certain conditions.
- The right to restrict processing - You have the right to request that we restrict the processing of your personal information, under certain conditions.
- The right to object to processing - You have the right to object to our processing of your personal information, under certain conditions.
- The right to data portability - You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
- The right to withdraw consent - You have the right to withdraw consent at any time.
- If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: wsc-support-group@g.ecc.u-tokyo.ac.jp
6. Cookies
A cookie is a small piece of data that our website stores on your computer, and accesses each time you visit so we can understand how you use our site and serve you content based on preferences you have specified.
To improve your experience on our website, our website uses Essential cookies: they are crucial to your experience of a website, enabling core features like user logins and account management.
You can set your browser not to accept cookies. However, in a few cases, some of our website features may not function as a result.
7. Privacy Policies of other Websites
Our website contains links to other websites. Our privacy policy applies only to our website. Then, if you click on a link to another website, you should read their privacy policy.
8. Changes to Our Privacy Policy
We keep our privacy policy under regular review and place any updates on this web page. We will take reasonable steps to let users know about changes via our website. If you are a registered user on our services, we will notify you using the contact details saved in your account. Your continued use of this site after any changes to this policy will be regarded as acceptance of our practices around privacy and personal information.
How to contact us
If you have any questions about our privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us. Email us at: wsc-support-group@g.ecc.u-tokyo.ac.jp